Business challenges / Hybrid work
A place for everyone
in the meeting.
When some people are in the room and others are on a screen, the conversation can become one-sided. The call connects, but not everyone gets to take part.
The problem
In the meeting.
Out of the conversation.
People joining remotely should not have to work harder to follow the discussion. Yet a room that works well face to face can leave them at a disadvantage.
Parts of the discussion go missing
Someone speaks from the far end of the table. A side conversation starts. People on the call hear fragments, ask for things to be repeated, or stop trying to contribute.
The camera misses the context
A wide shot makes faces hard to read. Someone refers to material the remote team cannot see. In the room, it all makes sense; on screen, the thread is lost.
Getting started becomes an IT task
The guest has a different meeting link. The laptop will not share. Nobody knows which microphone is active. Staff spend the opening minutes sorting out the room instead of getting on with the meeting.
The solution
Design for both sides
of the call.
Start with what people need to hear, see, and share. Then bring the room layout, acoustics, microphones, cameras, and displays together around those tasks. A camera alone cannot address every part of that experience.
Give people a clear way to join, present, and finish, including when a guest brings their own laptop or uses a different meeting platform. Keep the experience familiar across rooms, even where the equipment needs to differ.
Check the result from the remote end as well as in the room. Can people follow a discussion from every seat, see shared material, and contribute without having to interrupt?
Why AV Projects
The room and the technology.
Designed together.
In practice: Canaccord Genuity
101 Collins, Melbourne
We work through the room requirements, design, installation, and commissioning as one connected job. That means considering the furniture, acoustics, and everyday controls alongside the conferencing equipment, with training and support planned from the outset.
At Canaccord Genuity, an executive meeting room needed to support both Zoom and Microsoft Teams while keeping its clean architectural finish. We integrated motorised table displays, cameras, retractable microphones, speech-driven camera switching, and hearing augmentation, with the supporting racks and cabling in the communications room.
Your room may need a much simpler system. We start with how people meet, coordinate the details, and test the experience at both ends of the call.
Understand the space
Room plans, typical meetings, current equipment, and the problems people report help us understand what needs to change.
Bring it together
Coordinate sound, cameras, displays, controls, and the meeting platform as one system.
Keep it working
Agree how people will be shown the system, who will support it, and what happens when something needs attention.
Which meeting
needs to work better?
Tell us what happens now, what you would like to change, and where the space is. A short outline is enough to start.
